Receptionist / Office Assistant

Receptionist / Office Assistant

HQ Amsterdam

 
Job overview
The Receptionist will be required to perform an array of administrative duties including office and receptionist duties.  Additional responsibilities include receiving invoices and receipts keeps records department related, scheduling appointments for departmental managers. The receptionist is also accountable for inbound and outbound registering mail and parcels, contact person for all incoming and outgoing mail/parcels. Other duties, relevant to the position, shall be assigned as required.
 
We are searching for two new colleagues in two different settings: once as a maternity leave replacement starting from mid-March until mid-/end of September and once as a permanent position starting from February onwards.

Your job tasks, responsibilities and objectives
• Responsible for incoming telephone calls, determine purpose of calls, forward calls to appropriate personnel or department and take adequate measures when required.
• Welcome, assist and / or direct visitor’s, records data of the visitors and gives visitors when necessary visitors passes/ door tags.
• Registers inbound and outbound mail and parcels, contact person for all incoming and outgoing mail/parcels
• Make reservations, plan arrangements and maintain appointments in the calendars.
• Receiving invoices and receipts keep records department related. Work with Axapta.
• Maintains the reception area, serves drinks for customers where necessary and ensures that the procedures are followed regarding safety and security of employees at all times.
• Perform administrative tasks such as visa requests, invitation letters, proforma invoices, mail handling, registration and maintenance of payment data from reception costs.
• Communicates with other people in the office on departmental office activities.
• Maintain a high level of confidentiality in all interactions.
• Maintain a professional image and demeanor with all employees, management, executives and
visitors at all times.
• Maintain and monitor office/Canteen supply inventory levels and place orders as required.
• Prepare travel arrangements where necessary.
• Take care of (reservations for) the company car
• Other duties, relevant to the position, shall be assigned as required.
 
For this challenging role you are required to have
• 3+ years' experience as an Administrative Assistant, or relevant role, considered an asset.
• Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications; knowledge of Axapta (Financial Statement Reporting) is a plus
• Superior organizational and prioritization skills.
• The ability to work independently and complete tasks in a deadline based environment.
• Strong attention to detail and a willingness to lend support when and where it is needed.
• The ability to maintain a high level of confidentiality in all interactions.
• A positive attitude and work as a team player.
• Fluency in Dutch and English.
• A good command of Microsoft and Excel
 
The conditions of employment we offer
• An exciting and challenging role in a rapidly growing international company.
• A part time position of 24 hours per week.
• A workspace right in the center of Amsterdam, next to Central Station.
• Good working conditions and a pleasant and dynamic work environment.
• A good remuneration package.
• An informal and professional company culture of team spirit with a can-do attitude.
 
Interested in this challenging position?
Send your application by e-mail to Lieuwkje van Zwieteren, Talent Acquisition & Development Specialist, via hrm@tradinorganic.com.